Florida's Sunshine law requires School Board members to discuss this agenda only in open session. They cannot discuss these items with each other before this meeting is called to order. They can, however, discuss any item with concerned citizens and staff in preparation for the meeting.

CONSENT AGENDA
***********************************************************************************
  Recommended Motion: "that the consent agenda, consisting of items
  1 through 20 be approved as a whole with action recorded as if 
  it had been taken severally." 
***********************************************************************************

1. APPROVAL OF MINUTES < click to view
Recommended Motion: "that the Minutes be approved as presented."
WITT ENCLOSURES: NO

2. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT < click to view
Recommended Motion: "that the instructional/classified personnel
report be approved."
COST: N/A FUND: FY: 2004
HAYS & WILSON ENCLOSURES: YES

3. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
Recommended Motion: "that the reassignment of students to schools be
ratified as presented."
Reassignments of students to schools within the county have been
approved by the administration or recommended by the Student
Reassignment Appeal Board, in accordance with policies of the School
Board. They are presented for formal ratification.
WHITE & JUDGE/STORMS ENCLOSURES: YES


AGREEMENTS/CONTRACTS

4. APPROVAL OF CONTRACT MODIFICATION AND EXTENSION FOR SUSAN LOEFFLER
FROM DIRECTOR TO ARTISTIC COORDINATOR OF SAILOR CIRCUS
Recommended Motion: "that the contract modification and extension
for Susan Loeffler from Director to Artistic Coordinator of Sailor
Circus be approved as presented."
Susan Loeffler is changing positions from Director to Artistic
Coordinator of Sailor Circus. This contract is to expire on April
30, 2004 or when a change in management oversight occurs.
Compensation is in the total amount of $11,000.00 payable in (4)
equal installments in the amount of $2750.00 on the 30th of each
month beginning January 30th, 2004, with the last payment on April
30, 2004.
COST: $11,000.00 FUND: FY: 2004
WHITE & CHOMKO ENCLOSURES: YES


5. APPROVAL OF CONTRACT MODIFICATION AND EXTENSION FOR PATRICIA A.
CAMPBELL FROM ASSISTANT DIRECTOR TO PROGRAM ADMINISTRATOR OF SAILOR
CIRCUS
Recommended Motion: "that the contract modification and extension
for Patricia A. Campbell from Assistant Director to Program
Administrator of Sailor Circus be approved as presented."
Patricia A. Campbell is changing positions from Assistant Director
to Program Administrator of Sailor Circus. This contract is to
expire on June 30, 2004 or when a change in management oversight
occurs. Compensation is in the total amount of $36,858.00, less
bookkeeper salary portion of $15,931.00 to equal $20,927.00, payable
in (6) equal installments in the amount of $3487.83, beginning
January 30, 2004, with the last payment on June 30th, 2004.
COST: $36,858.00 FUND: FY: 2004
WHITE & CHOMKO ENCLOSURES: YES


GRANTS

6. APPROVAL OF THE SPRING EDUCATIONAL ADVENTURE - "S.E.A." GRANT
APPLICATION TO THE PLANTATION COMMUNITY FOUNDATION, INC. FOR OAK
PARK SCHOOL.
Recommended Motion: "that the School Board approve the 'Spring
Educational Adventure'(S.E.A.) grant application through the
Plantation Community Foundation, Inc. for Oak Park School. The
grant amount is $3,000.00."
The "Spring Educational Adventure" (S.E.A.) grant will provide the
opportunity for physically and mentally handicapped students at Oak
Park School (grades 9-12), to explore and experience independent
daily functioning skills in real life situations. This is a
competitive grant. The grant amount is $3,000.00.
WHITE & JUDGE/SCHAMBERGER ENCLOSURES: YES


MATERIALS MANAGEMENT

7. APPROVAL TO REJECT BID #4066 FOR SECURITY AND FIRE ALARM PARTS AND
ACCESSORIES
Recommended Motion: "that the bid for Security and Fire Alarm Parts
and Accessories be rejected."
Bids to supply Security and Fire Alarm Parts and Accessories were
scheduled to be opened on November 7, 2003. No bid responses were
received so it is requested that the bid be rejected. The
specifications will be re-written and the bid will be re-issued in
the near future.
COST: N/A FUND: FY: 2004
HAYS & BLACK/REYKA ENCLOSURES: YES

8. APPROVAL TO REJECT BID #4067 FOR 2-WAY RADIOS, PARTS AND SERVICE
Recommended Motion: "that all bids received to provide 2-Way Radios,
Parts and Service be rejected."
Bids to provide 2-Way Radios, Parts and Service were received from
five vendors on November 13, 2003. It is requested that all bids be
rejected since no bids met all of the bid specifications. This
service will be re-bid in the near future.
COST: N/A FUND: FY: 2004
HAYS & BLACK/REYKA ENCLOSURES: YES

9. APPROVAL TO AWARD BID #4068 FOR TELEPHONE AND INTERCOM COMMUNICATION
SYSTEMS PARTS AND SERVICE
Recommended Motion: "that the bids of Graybar Electric Company and
Integrated Services Corporation to provide Telephone and Intercom
Communication Systems Parts and Service, in an amount not to exceed
$110,000.00, be approved for award and purchase."
Bids to provide Telephone and Intercom Communication Systems Parts
and Service were received from five vendors on November 13, 2003.
The bids of Graybar Electric Company and Integrated Services
Corporation were the best low bids meeting the advertised
specifications. The bid is awarded on an all or none basis by
category. This bid is for a period of one year with the option to
renew for two additional one-year periods. The funds for these
purchases are contained in the operating budget allocated to the
Telecom and Network Systems Department.
COST: $110,000.00 FUND: FY: 2004
HAYS & BLACK/REYKA ENCLOSURES: YES


CONSTRUCTION

10. APPROVAL OF THE SUPPLEMENTAL SURVEY AND EDUCATION SPECIFICATIONS FOR
WILKINSON ELEMENTARY REMODEL AND ADDITION
Recommended Motion: "that the approval of the supplemental survey
and education specifications for Wilkinson Elementary remodel and
addition be approved as presented."
These educational specifications and supplemental survey include the
addition of a new 2-story EHPA classroom building, a media building,
a cafetorium building with music and art classrooms, a
electrical/mechanical building and an administration building. They
also cover the demolition of the existing building #1 and the
renovation of existing classroom buildings #2 and #4. There will be
970 student stations when complete. Copies of the Education
Specifications are available for review at the Construction Services
Department.
COST: N/A FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

11. APPROVAL OF CONSTRUCTION DOCUMENT PHASE III DRAWINGS FOR FRUITVILLE
ELEMENTARY SCHOOL CAFETORIUM REPLACEMENT PROJECT
Recommended Motion: "that the Construction Document Phase III
Drawings for Fruitville Elementary School Cafetorium Replacement
Project, be approved as presented."
The Construction Manager's estimated costs for construction of the
Cafetorium and site improvements at Design Development Phase III are
$3,660,000.00. These drawings are available for review at the
Construction Services Department and one-half hour prior to the
Board Meeting.
COST: N/A FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

12. APPROVAL OF STANDARD DEVELOPER'S AGREEMENT FOR THE CITY OF NORTH
PORT, FLORIDA/SARASOTA COUNTY SCHOOL BOARD (ELEMENTARY SCHOOL "G"
CRANBERRY ELEMENTARY) WATER AND WASTEWATER SYSTEM STANDARD
Recommended Motion: "that the Standard Developer's Agreement for the
City of North Port, Florida/Sarasota County School Board for the
Water and Wastewater System be approved as presented."
The above referenced agreement defines the relationship between the
School Board and the City of North Port Utilities Department. All
stipulations noted in the agreement have been worked out between the
two parties and are deemed acceptable by the Construction Services
Department staff of the School Board of Sarasota County. This
agreement has been approved by the School Board attorney.
COST: N/A FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: YES

13. APPROVAL OF THE INTERLOCAL AGREEMENT BEWTWEEN THE SCHOOL BOARD OF
SARASOTA COUNTY AND THE CITY OF NORTH PORT, FLORIDA
Recommended Motion: "that the Interlocal Agreement between the
School Board of Sarasota County, Florida and the City of North Port,
Florida be approved as presented."
This standard agreement is approved by the Sarasota County School
Board attorney to alleviate traffic concerns relative to parent
pickup at Glenallen Elementary by extending the length of the parent
pickup loop through the construction of a temporary roadway on
property of the School Board. The City of North Port, Florida will
provide all labor and equipment necessary to construct the temporary
roadway.
COST: N/A FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: YES

14. APPROVAL OF ASSIGNMENT OF ENVIRONMENTAL CONSULTANT FOR NEW TECHNICAL
HIGH SCHOOL
Recommended Motion: "that the assignment of Environmental Consultant
for the New Technical High School be approved as presented and the
Director of Construction Services be authorized to accept the
consultant's proposal."
The scope of work for this project shall be to provide environmental
survey services per a proposal dated November 7, 2003 from Steinbaum
and Associates, Inc. The scope shall also include consultation with
District staff as necessary to determine the extent of needs. The
Consultant has provided a proposal in a not-to-exceed amount of
$7,990.00 for this work. Funds for this work are available in the
capital budget account for this project.
COST: $7,990.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: YES

15. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL
ENGINEERING SERVICES - MINOR PROJECTS FOR A THREE (3)-YEAR PERIOD
Recommended Motion: "that the Contracts with the two (2) top-ranked
firms for Civil Engineering Services - Minor Projects for a three-
(3) year period be approved as presented."
The scope shall be to provide civil engineering services for minor
projects, as assigned, for The School Board of Sarasota County for a
period of three (3) years. These projects are defined as those with
a construction cost of less than $250K and consultant fees of less
than $25K. On 12/9/2003 (Item #15) the Board authorized
negotiations with the two (2) top-ranked firms. On 12/12/2003 the
Director of Construction Services and two (2) members of the
Professional Services Selection Committee met with representatives
of (1) AM Engineering, Inc. and (2) Baskerville Donovan, Inc. and
successfully negotiated individual contracts. These contracts have
been approved by the School Board attorney and are available for
review at the Construction Services Department. The cost for these
services for the three (3)-year period shall not exceed
$300,000.00. Funds are available for these services through
individual project accounts.
COST: $300,000.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

16. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR CIVIL
ENGINEERING SERVICES - PLAN REVIEW FOR A THREE (3)-YEAR PERIOD
Recommended Motion: "that the Contracts with the two (2) top-ranked
firms for Civil Engineering Services - Plan Review for a three (3)-
year period be approved as presented."
The scope shall be to provide civil plan review services for the
District's Permitting Division, as assigned, for The School Board of
Sarasota County for a period of three (3) years. On 12/9/2003 (Item
#16) the Board authorized negotiations with the two (2) top-ranked
firms. On 12/12/2003 the Director of Construction Services and two
(2) members of the Professional Services Selection Committee met
with representatives of (1) Wilson Miller, Inc. and (2) Dorian
Engineering Consultants, LLC/DMK Group, Inc. and successfully
negotiated individual contracts. These contracts have been approved
by the School Board attorney and are available for review at the
Construction Services Department. The cost for these services for
the three (3)-year period shall not exceed $150,000.00. Funds are
available for these services through individual project accounts.
COST: $150,000.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

17. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR
STRUCTURAL ENGINEERING AND THRESHOLD BUILDING INSPECTION SERVICES
FOR A THREE (3)-YEAR PERIOD
Recommended Motion: "that the Contracts with the three (3)
top-ranked firms for Structural Engineering and Threshold Building
Inspection Services for a three (3)-year period be approved as
presented."
The scope shall include evaluation of existing facilities and
construction projects, district-wide, and recommendations on methods
of required repairs and replacements of structural elements. The
firms shall also provide structural plan review services for the
District's Permitting Division. The scope shall also include
threshold building inspections, district-wide, and design and
construction administration of minor repair/replacement projects, as
assigned, for The School Board of Sarasota County for a period of
three (3) years. On 12/9/2003 (Item #17) the Board authorized
negotiations with the two (2) top-ranked firms. On 12/12/2003 the
Director of Construction Services and two (2) members of the
Professional Services Selection Committee met with representatives
of (1) Snell Engineering, Inc. (2) PBS&J and (3) TLC Engineering for
Architecture and successfully negotiated individual contracts.
These contracts have been approved by the School Board attorney and
are available for review at the Construction Services Department.
The cost for these services for the three (3)-year period shall not
exceed $750,000.00. Funds are available for these services through
individual project accounts.
COST: $750,000.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

18. APPROVAL OF CONTRACT FOR ENGINEER FOR SOUTHWEST FLORIDA WATER
MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS, DISTRICT-WIDE, FOR A
THREE (3) YEAR PERIOD
Recommended Motion: "that the Contract for the Engineer for SWFWMD
Status Reports, District-Wide, for a three (3)-year period be
approved as presented."
The scope shall be to provide status reports for Southwest Florida
Water Management District (SWFWMD) permitted retention/detention
areas for all School Board, district-wide. The scope includes field
verification of compliance with record drawings & preparation of
appropriate reports and minor civil engineering projects as
assigned. On 12/9/2003 (Item #18) the Board authorized negotiations
with the top-ranked firm. On 12/12/2003 the Director of
Construction Services and two (2) members of the Professional
Services Selection Committee met with a representative of Wilson
Miller, Inc. and successfully negotiated a contract. The cost of
these services for a three (3)-year period shall not exceed
$250,000.00. This contract has been approved by the School Board
attorney and is available for review at the Construction Services
Department. Funds for these services are available in the
individual capital project budget accounts.
COST: $250,000.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

19. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE
ORDER(S)
Recommended Motion: "that the Construction Services Change Order(s)
be approved and/or ratified as presented."
The Change Order(s) are summarized on the enclosure for ease of
review.
COST: $14,925.00 FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: YES


FINANCE

20. APPROVAL OF SPECIAL REVENUE BUDGET AMENDMENT #1.
Recommended Motion: "that the Special Revenue Budget Amendment #1
for the fiscal year 2003-2004 be approved as presented."
COST: N/A FUND: FY: 2004
HAYS & WEIDNER ENCLOSURES: NO



NEW BUSINESS

21. APPROVAL TO ADVERTISE CHANGES TO SCHOOL BOARD POLICY 7.101,
UNAPPROPRIATED FUND BALANCE
Recommended Motion: "that the Board approve to advertise changes to
School Board Policy 7.101, Unappropriated Fund Balance."
This policy is being revised at the request of the School Board
COST: N/A FUND: FY: 2004
HAYS & MONSON ENCLOSURES: YES

22. APPROVAL OF PHASE I DRAWINGS FOR WILKINSON ELEMENTARY SCHOOL
ADDITION AND RENOVATION
Recommended Motion: "that the Phase I Drawings for Wilkinson
Elementary School Addition and Renovation, be approved as
presented."
The estimated cost for this construction of Phase I is $10,893,000.
Funding for this project is in the Capital Projects Fund. These
drawings are available for review at the Construction Services
Department and one-half hour prior to the Board meeting.
COST: N/A FUND: FY: 2004
HAYS & COLLINS ENCLOSURES: NO

23. APPROVAL OF SUNCOAST EDUCATORS COALITION PLATFORM
Recommended Motion: "that the School Board approve the Legislative
Platform of the Suncoast Educators Coalition, as presented."
The Suncoast Educators Coalition consists of the School Boards of
Sarasota County, Charlotte County, and Manatee County, plus the
post-secondary, public institutions in the three counties.
HAYS & MARSH ENCLOSURES: YES

ADDENDUM

A1. APPROVAL OF REQUEST TO ACQUIRE PROPERTY FOR EXPANSION OF ASHTON
ELEMENTARY SCHOOL.
Recommended Motion: "that the request to acquire property for
expansion of acreage for Ashton Elementary School be approved as
presented."
The purpose of this property will help with the current congestion
for bus transportation and parent-student pickup. Once this request
is granted, staff will proceed in obtaining the necessary surveys,
ownership and encumbrance report, an environmental survey, and soil
borings. Funds for the acquisition of property for the expansion are
available in the 2003/2004 budget under capital millage. The cost
for the services listed above is estimated not to exceed
$375,000.00.
COST: $375,000.00 FUND: FY: 2004
HAYS & ROBINSON ENCLOSURES: YES

A2. APPROVAL OF EXPULSION CASE NO. 04-087
Recommended Motion: "that in accordance with provisions of Sections
1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34,
and the holding of a hearing having been waived by the
student/parent, the recommendation as specified in Expulsion Case
No. 04-104 to expel the student referenced therein from the Sarasota
County Schools be approved effective immediately for the remainder
of the 2003-2004 academic year, the 2004 summer session, until
October of the 2004-205 academic year."
On May 27, 1999, the student listed in Expulsion Case No. 04-087
violated School Board Policy 5.32 Zero Tolerance. It is the
recommendation of the Superintendent that the student be expelled
from the Sarasota County Schools until October 3, 2004.
COST: N/A FUND: FY: 2004
WHITE & WIGGINS/POST ENCLOSURES: NO

A3. APPROVAL OF EXPULSION CASE NO. 04-019
Recommended Motion: "that in accordance with provisions of Sections
1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34,
and the holding of a hearing having been waived by the
student/parent, the recommendation as specified in Expulsion Case
No. 04-019 to expel the student referenced therein from the Sarasota
County Schools be approved effective immediately for the remainder
of the 2003-2004 academic year and the 2004 summer session."
On October 30, 2003, the student listed in Expulsion Case No. 04-019
violated School Board Policy 5.32 Zero Tolerance. It is the
recommendation of the Superintendent that the student be expelled
from the Sarasota County Schools until August 1, 2004.
COST: N/A FUND: FY: 2004
WHITE & WIGGINS/POST ENCLOSURES: NO

A4. APPROVAL OF EXPULSION CASE NO. 04-085
Recommended Motion: "that in accordance with provisions of Sections
1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34,
and the holding of a hearing having been waived by the
student/parent, the recommendation as specified in Expulsion Case
No. 04-085 to expel the student referenced therein from the Sarasota
County Schools be approved effective immediately for the remainder
of the 2003-2004 academic year, the 2004 summer school session, and
the entire 2004-2005 academic year."
On November 13, 2003, the student listed in Expulsion Case No.
04-085 violated School Board Policy 5.34 and School Board Policy
5.32 (1)(e) Zero Tolerance. It is the recommendation of the
Superintendent that the student be expelled from the Sarasota County
Schools until May 30, 2005.
COST: N/A FUND: FY: 2004
WHITE & WIGGINS\POST ENCLOSURES: NO

A5. APPROVAL OF EXPULSION CASE NO. 04-104
Recommended Motion: "that in accordance with provisions of Sections
1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34,
and the holding of a hearing having been waived by the
student/parent, the recommendation as specified in Expulsion Case
No. 04-104 to expel the student referenced therein from the Sarasota
County Schools be approved effective immediately for the remainder
of the 2003-2004 academic year, the 2004 summer session, until
November 12 of the 2004-2005 academic year."
On November 12, 2003, the student listed in Expulsion Case No.
04-104 violated School Board Policy 5.32 Zero Tolorance. It is the
recommendation of the Superintendent that the student be expelled
from the Sarasota County Schools until November 12, 2005.
COST: N/A FUND: FY: 2004
WHITE & WIGGINS/POST ENCLOSURES: NO







HEARING OF CITIZENS

The Board will hear comments, concerns or questions from any citizen
present at the meeting on matters not on the agenda, it being under-
stood that any single presentation must be limited to three minutes.
Citizens' comments will be permitted on agenda items at the time the
item is under consideration by the Board if a request card has been
submitted. In administrative and operational matters, the School
Board will expect that the issue has been raised through the appro-
priate administrative staff before being presented to the Board.


ANNOUNCEMENTS/COMMUNICATIONS

Broadcasting Times of Board Meetings/Budget Workshops- Channel 20
Comcast - Wednesday - 8 p.m., Thursday-4 p.m., Friday 7 p.m.,
Saturday-10 a.m., Sunday-4 p.m.

FUTURE MEETINGS

http://www.sarasota.k12.fl.us/meetings/


ADJOURNMENT
Recommended Motion: "that this meeting of the School Board of Sarasota
County, Florida be adjourned."


Date this page was last edited: 01/07/04