APPROVAL OF MINUTES

7. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 041718 Board Meeting Minutes.pdf
Attachment: 041718 Work Session Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

8. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 1 2018 (Regular).pdf
Attachment: Board May 1 2018 (Addendum 1).pdf
Attachment: 05-01-18 add 2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

9. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 5.1.18 Reassignment for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

10. APPROVAL OF MIDDLE SCHOOL STUDENT FEES AS PRESENTED

Description
Based on School Board Policy 5.39, all school fees beyond those listed, must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation
That the Middle School student fees be approved as presented.

Attachment: School fees 2018.pdf

11. APPROVAL OF HIGH SCHOOL FEES AS PRESENTED

Description
Based on School Board Policy 5.39, all school fees beyond those listed, must be approved by the principal and presented to the Board for approval prior to the end of the school year.

Recommendation
That the High School student fees be approved as presented.

Attachment: School Fees 2018-2019.docx.pdf

AGREEMENTS/CONTRACTS

12. APPROVAL OF THE 2017-2018 MEMORANDUM OF UNDERSTANDING BETWEEN THE PATTERSON FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
The Patterson Foundation will provide $50,000.00 to be used for a Database Engineer Coordinator who will be tasked with creating an in-depth data dashboard to provide district leaders, staff and parents with a quick, effective and actionable way to view a multitude of district data.

Recommendation
That the agreement between the School Board of Sarasota County and the Patterson Foundation for the Database Engineer Coordinator be approved as presented.

Attachment: MOU Database Engineer Coordinator 2017-18.pdf

13. APPROVAL OF THE 2018-2019 MEMORANDUM OF UNDERSTANDING AND DATA SHARING AGREEMENT BETWEEN THE PATTERSON FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
The Patterson Foundation will provide $74,520 to be used for a Database Engineer Coordinator who will support special programming and analytic projects for community partners, create internal dashboards for teachers and administrators to support the instruction of at-risk students, develop dynamic digital reports for district and school administrators to monitor student performance on summative and formative assessments, and manage data collection, registration, attendance and test score portals, including those for Summer Learning Academies.

Recommendation
That the agreement between the School Board of Sarasota County and the Patterson Foundation for the Database Engineer Coordinator and Data Sharing be approved as presented.

Attachment: Database engineer.pdf
Attachment: MOU Database Engineer Coordinator 2018-19.pdf
Attachment: The Patterson Foundation Data Sharing Agreement.pdf

14. APPROVAL OF AGREEMENT BETWEEN ALL FAITHS FOOD BANK AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL.

Description
To delineate the roles and responsibilities of All Faiths Food Bank (AFFB) and Food and Nutrition Services (FNS) for the Campaign Against Summer Hunger 2018

Recommendation
That the agreement for the Campaign Against Summer Hunger 2018 between AFFB and FNS of The Sarasota County School Board of Sarasota County, FL be approved as presented.

Attachment: All Faiths Food Bank 2018- approved by Art H.pdf

15. APPROVAL OF SECOND ADDENDUM TO THE AGREEMENT BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The school district has a long-standing agreement with Children First, Inc., to provide ESE services for preschool students. This second addendum will allow preschool students attending Children First to receive extended school year services at the site for June 2018 summer session.

Recommendation
That the second addendum to the agreement for preschool services between Children First and the School Board of Sarasota County, FL, be approved as presented.

Attachment: Children First SecondAdd 6-2018.pdf

16. APPROVAL OF THIRD ADDENDUM TO THE AGREEMENT BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This third addendum will allow preschool students to attend Children First, Inc., to receive extended school year services at that site for July 2018 summer session.

Recommendation
That the third addendum to the agreement between Children First and the School Board of Sarasota County, FL, be approved as presented.

Attachment: Children First ThirdAdd 7-2018.pdf

17. APPROVAL OF SECOND ADDENDUM TO THE AGREEMENT BETWEEN COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC. D/B/A SELBY PRESCHOOL

Description
This second addendum will provide extended school year services for eligible ESE preschool students attending Selby Preschool in the months of June and July 2018.

Recommendation
That the second addendum to the contract between Community Haven for Adults and Children with Disabilities, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Community HavenSelby Second Add 2018.pdf

18. APPROVAL OF SECOND ADDENDUM TO THE CONTRACT BETWEEN PINNACLE ACADEMY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This second addendum will provide extended school year services for eligible ESE preschool students attending Pinnacle Academy, Inc., in the months of July and August 2018.

Recommendation
That the second addendum to the contract between Pinnacle Academy, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Pinnacle Second Add 2018.pdf

19. APPROVAL OF SECOND ADDENDUM TO THE CONTRACT BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This second addendum will provide extended school year services for eligible ESE preschool students attending the Florida Center for Early Childhood, Inc., for the months of June and July 2018.

Recommendation
That the second addendum to the contract between The Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Florida Center Second Add 2018.pdf

20. APPROVAL OF SECOND ADDENDUM TO THE CONTRACT BETWEEN EASTER SEALS SOUTHWEST FLORIDA, INC., D/B/A/ THE LILY SCHOOL FOR CHILD DEVELOPMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This second addendum will provide extended school year services for eligible ESE preschool students attending the Lily School for Child Development in June 2018.

Recommendation
That the second addendum to the contract between Easter Seals Southwest Florida, Inc. D/B/A The Lily School for Child Development and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: EasterSealsLilySecondAdd ESY2018.pdf

21. APPROVAL OF THE THIRD ADDENDUM TO THE AGREEMENT BETWEEN EASTER SEALS SOUTHWEST FLORIDA, INC., D/B/A/ THE LILY SCHOOL FOR CHILD DEVELOPMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This third addendum will allow preschool students to attend The Lily School to receive extended school year services at that site for July 2018, summer session.

Recommendation
That the third addendum to the agreement between Easter Seals Southwest Florida, Inc., D/B/A The Lily School For Child Development and the School Board of Sarasota County, FL, be approved as presented.

Attachment: EasterSealsLilyThirdAdd ESY2018.pdf

22. APPROVAL OF THE AGREEMENT BETWEEN THE SARASOTA FAMILY YMCA, INC. SCHOOLHOUSE LINK AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA TO PROVIDE MCKINNEY-VENTO HOMELESS EDUCATION ACT SERVICES

Description
This interagency agreement delineates the relationship and responsibilities shared between the Sarasota Family YMCA, Inc. and the School Board of Sarasota County, Florida to provide services for homeless children and youth in Sarasota County. This agreement shall continue as long as the Board receives Title IX, Part A grant funds or until either party terminates the agreement as stipulated therein.

Recommendation
That the School Board of Sarasota County, Florida approve the agreement for McKinney-Vento Homeless Children and Youth Education Act Services as presented.

Attachment: Interagency agreement - signed by Y.pdf
Attachment: Exhibit A Title IX Part A Ed of Homeless Children and Youth Application.pdf

23. APPROVAL OF THE CONTRACT BETWEEN THE MANATEE COUNTY SCHOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR ALLOCATION OF FUNDS BASED ON FTE NUMBERS

Description
As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between the Manatee County School Board and The School Board of Sarasota County, Florida allocates funds based on FTE numbers. These funds are to be used for expenses and supplies associated with the grant. The cost of this contract is $24,538.21 and is allocated as part of the 2017-2018 FDLRS grant.

Recommendation
That the contract between the Manatee County School Board and The School Board of Sarasota County, Florida for allocation of funds based on FTE numbers be approved as presented.

Attachment: Manatee County School Board FDLRS contract APR 2018.pdf

24. APPROVAL OF THE CONTRACT FOR PSYCHOLOGICAL SERVICES BETWEEN DR. KRESHO KURTIN AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Dr. Kurtin will be providing psychological evaluation services for students of districted schools. Federal and state regulations mandate completion of evaluations for ESE services within 60 days of parent consent. Conversion of salary dollars will be used to cover this contract due to the vacancy of a School Psychologist position.

Recommendation
That the contract between Dr. Kurtin and the School Board of Sarasota County, Florida be approved as presented.

Attachment: K Kurtin fiscal May 2018.pdf

25. APPROVAL OF AFFILIATION AGREEMENT BETWEEN MANATEE MEMORIAL HOSPITAL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board desires to provide appropriate clinical learning experiences to its students in its Surgical Technology Program. The parties mutually desire to advance student training and education, and assist in meeting the demand for health care personnel, and to make available better health services to patients in the community. It is deemed advisable and is in the best interest of the parties to establish an affiliation for the purposes of carrying out these objectives.

Recommendation
That the Affiliation Agreement between Manatee Memorial Hospital and The School Board of Sarasota County, Fl be approved as presented. 

Attachment: School Board of Sarasota Sugical Tech 18 (STC) - MMH.pdf

26. APPROVAL OF THE 2 YEAR ADOPTION EXTENSION OF THE K-5 READING WONDERS PROGRAM

Description
The current K-5 Reading Wonders program was adopted by the School Board in 2013. The two-year extension of the adopted instructional materials will continue the implementation of Reading Wonders through 2019-2020 and allow sufficient time for the textbook adoption committee to review and recommend K-5 core reading instructional materials for use in the 2020-2021 school year.

Recommendation
That the School Board approve the two-year extension of the K-5 Reading Wonders Program.

Attachment: RW Extension Updated.pdf

27. APPROVAL OF AFFILIATION AGREEMENT BETWEEN 1026 ALBEE FARM ROAD OPERATIONS, LLC d/b/a BAY BREEZE HEALTH AND REHABILITATION CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
Suncoast Technical College is qualified and accredited to offer the Health Science Program, has students enrolled in the Health Science Program, and desires for its students to obtain clinical experience at the Care Center. The Care Center is a licensed long term care facility and desires to cooperate with Suncoast Technical College in the furtherance of the student's education enrolled in the Health Science Program by offering such clinical experiences. 

Recommendation
That the Affiliation Agreement between 1026 Albee Farm Road Operations, LLC d/b/a Bay Breeze Health and Rehabilitation Center and The School Board of Sarasota County, FL  be approved as presented.

Attachment: Bay Breeze.pdf

28. APPROVAL OF THE CHARTER BETWEEN SARASOTA ACADEMY OF THE ARTS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The current charter for the Sarasota Academy of the Arts, a charter school, expires on June 30, 2018. The School Board approved the Sarasota Academy of the Arts renewal application at the March 22, 2018 School Board meeting. A new charter has been negotiated with the school and is ready for Board consideration and approval.

Recommendation
That the charter between Sarasota Academy of the Arts and the School Board of Sarasota County, Florida be approved as presented.

Attachment: SAA Charter JUL2018-JUN2033.pdf

29. APPROVAL OF THE AGREEMENT BETWEEN THE EDUCATION FOUNDATION OF SARASOTA COUNTY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
This agreement delineates the relationship and responsibilities of the Education Foundation and the School Board of Sarasota County regarding the Education Foundation College Career Center operated on the Riverview High School campus.

Recommendation
That the agreement between the Education Foundation and the School Board of Sarasota County be approved.

Attachment: RHS College Career Center.pdf
Attachment: RHS Exhibit A.pdf
Attachment: RHS Exhibit B.pdf

30. APPROVAL OF SETTLEMENT

Description
This agreement resolves the case on the terms described.

Recommendation
That the School Board approve the Settlement Agreement in the case of E.T. v. School Board as presented.

Attachment: Settlement Agreement.pdf

GRANTS

31. APPROVAL OF THE RED TIDE DETECTION DEVICES (RTD2) GRANT PROPOSAL TO THE NATIONAL ACADEMIES OF SCIENCES, ENGINEERING AND MEDICINE FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $397,127 will improve the college- and career-readiness of Booker High School students through real-world STEM experiences. RTD2 will provide BHS students with the opportunity to work side-by-side with Mote Marine Laboratory scientists to combat harmful algal blooms (HABs) in the Gulf of Mexico. If awarded, a subgrant of $235,562 will be provided to Mote Marine Laboratory to support scientists' time and equipment/supplies for the project.

Recommendation
That the Red Tide Detection Devices (RTD2) grant proposal be approved.

Attachment: RTD2.pdf

32. APPROVAL OF THE LEADERSHIP ACADEMY GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description
NON-COMPETITIVE: Grant funds of $10,000 will allow Leadership Academy participants, aspiring school- and district-based leaders, to attend a retreat where they explore data decision-making and technology as both instructional and administrative tools and where they can strategically focus on the next steps in their career journeys.

Recommendation
That the Leadership Academy grant application be approved.

Attachment: Leadership Acad.pdf

33. APPROVAL OF THE EQUIPMENT UPGRADE GRANT PROPOSAL TO THE WALMART COMMUNITY GRANT PROGRAM FOR WOODLAND MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $2,000 will upgrade theatre program sound and light equipment at Woodland Middle School to allow annual theatrical productions and assist with other fine arts performances at the school.

Recommendation
That the Equipment Upgrade grant proposal be approved.

Attachment: Walmart - Equipment.pdf

34. APPROVAL OF THE UPDATES FOR LIGHTING AND SOUND SYSTEM GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR WOODLAND MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $4,358 will allow Woodland Middle School students to learn more about all aspects of theatre, including the technical side, providing useful career skills.

Recommendation
That the Updates for Lighting and Sound System grant proposal be approved.

Attachment: Lighting.pdf

FIELD TRIPS

35. APPROVAL OF BOOKER HIGH SCHOOL'S AND NORTH PORT HIGH SCHOOL'S TECHNOLOGY STUDENT ASSOCIATION (TSA) FIELD TRIP TO ATLANTA, GA ON JUNE 22 - JUNE 26, 2018

Description
This trip will give the students the opportunity to compete nationally in events that are based on the State Standards for Career and Technical Education.

Recommendation
That Booker High School's and North Port High School's TSA field trip to Atlanta, GA on June 22 - June 26, 2018 be approved.

Attachment: NPHS TSA Field Trip.pdf
Attachment: BHS TSA Field Trip.pdf

36. APPROVAL OF SARASOTA HIGH SCHOOL'S SPEECH AND DEBATE FIELD TRIP TO WASHINGTON, D.C. ON MAY 24 - MAY 28, 2018

Description
These students will represent Sarasota High School in a national high school inter-curricular speech and debate tournament.

Recommendation
That the Sarasota High School Speech and Debate field trip to Washington D.C. on May 24 - May 28, 2018 be approved.

Attachment: SHS Speech & Debate Field Trip.pdf

MATERIALS MANAGEMENT

37. APPROVAL TO AWARD BID #18-0137 FOR MOVING SERVICES FOR RELOCATABLE BUILDINGS

Description
Bids to provide 'Moving Services for Relocatable Buildings' were received from three vendors on April 4, 2018. The bid of R.E. Johnson & Son, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Construction Services Department.

Recommendation
That the bid of R.E. Johnson & Son, Inc., to provide 'Moving Services for Relocatable Buildings' in an amount not to exceed $200,000.00, be approved as presented

Attachment: MovingSrvcRelocatableBldgs#18-0137 REC.pdf

38. APPROVAL TO AWARD BID #18-0124 FOR AUTOMOTIVE/LIGHT TRUCK REPAIR PARTS

Description
Bids to provide 'Automotive/Light Truck Repair Parts' were received from five vendors on April 3, 2018. The bids of Fleet Acquisitions, LLC dba Fleet Products, IEH Auto Part, LLC dba Auto Plus Auto Parts, TPH Holdings, LLC dba The Parts House, and Vehicle Maintenance Program were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Transportation Department.

Recommendation
That the bids of Fleet Acquisitions, LLC dba Fleet Products, IEH Auto Parts, LLC dba Auto Plus Auto Parts, TPH Holdings, LLC dba The Parts House, and Vehicle Maintenance Program, to provide 'Auto/Light Truck Repair Parts' in an amount not to exceed $300,000.00, be approved as presented.

Attachment: AutoTruckParts18-0124 REC.pdf

39. APPROVAL TO PURCHASE OFFICE AND CLASSROOM FURNITURE ON STATE CONTRACT

Description
The Materials Management Department requests approval to purchase office and classroom furniture from The Hon Company on the State of Florida Furniture Contract #425-001-12-1. Consolidating purchases under this agreement will result in discounts ranging from 59.7% to 74.0%. The funds for these purchases are contained in the budgets allocated for new construction and individual cost centers.

Recommendation
That the purchase of furniture from The Hon Company, in amount not to exceed $500,000.00, be approved as presented.

Attachment: HON 2018-19.pdf

40. APPROVAL TO REJECT BID #18-0322 FOR PESTICIDE TREATMENT AND MAINTENANCE SERVICES FOR ATHLETIC FIELDS

Description
Bids to provide 'Pesticide Treatment and Maintenance Services for Athletic Fields' were received on April 17, 2018. It is requested the bids be rejected. The specifications will be revised and the bid will be re-issued.

Recommendation
That all bids to provide 'Pesticide Treatment and Maintenance Services for Athletic Fields' be rejected.

Attachment: PestAthField 18-0322 Agd Reject.pdf

CONSTRUCTION

41. APPROVAL OF CONTRACTS FOR PAINTING AND WEATHERPROOFING CONSULTING SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall include consulting services for all types of painting and weatherproofing for projects assigned by Sarasota County Schools. On 4/3/2018, (Item #23), the Board authorized negotiations with the three(3) top-ranked firms. The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Construction Moisture Consulting Services, Inc., [2] Jay Ammon Architect, Inc., and [3] PBA Design Group, Inc., and successfully negotiated individual continuing services contracts. These contracts have been approved by the School Board attorney and is available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $350,000.00. Funds are available for these services through individual accounts.

Recommendation
That the contracts for painting and weatherproofing consulting services for a three (3)-year period be approved as presented.

Attachment: _CMC_Contract_Signed.pdf
Attachment: JayAmmon_Contract.pdf
Attachment: PBA_Contract.pdf

42. ACCEPTANCE OF THE CONCEPTUAL DESIGN STUDY SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE HIGH SCHOOL'S FUTURE CLASSROOM WING

Description
All work has been completed. The final project costs have been internally audited and are enclosed herein in the Application and Certificate for Payment #2 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21802750-02-FINAL.pdf

43. ACCEPTANCE OF THE BUDGET STUDY SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE HIGH SCHOOL'S FUTURE CLASSROOM WING

Description
All work has been completed. The final project costs have been internally audited and are enclosed herein in the Application and Certificate for Payment #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21803571-1-FINAL.pdf

44. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $614,736.46 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-MAY01_COs.pdf

FINANCE

45. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MARCH 31, 2018

Description
The Superintendent's Financial Statements for the month ending March 31, 2018 does not reflect any unexpected trends for the third quarter of the 2017-2018 fiscal year. With the implementation of the salary increase and school resource officers at the elementary level, it is anticipated by year end, the General Fund revenues will fall short of expenditures requiring the use of unreserved fund balance.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending March 31, 2018 as presented.

Attachment: March 17-18 supers.pdf

46. APPROVAL OF THE 2018-2019 SCHOOL YEAR PAYROLL CALENDAR

Description
Proposed calendar of payroll periods and dates for the 2018-2019 school year.

Recommendation
That the Board approves the 2018-2019 Payroll Calendar as presented.

Attachment: Payroll Dates 2018-19.pdf