APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 100218 Policy Review Work Session Minutes.pdf
Attachment: 100218 Board Meeting Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved. 

Attachment: 10-16-18.pdf
Attachment: 10-16-18add.pdf
Attachment: 10-16-18 add 2.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 10.16.18 Reassignment for Board Agenda.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF THE UNIFORM STATEWIDE ASSESSMENT CALENDAR

Description
Approval of the Assessment calendar for the 2018/2019 school year.

Recommendation
That the 2018/2019 Uniform Assessment Calendar be approved as presented.

Attachment: 1819_Testing_Calendar_Sept25_FINAL.pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF THE AMENDMENT TO INTERAGENCY AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND SARASOTA FAMILY YMCA, INC. SCHOOLHOUSE LINK HOMELESS EDUCATION

Description
This amendment details the mutual agreement between the parties to relocate the office space provided by the Board to Schoolhouse Link from 4430 Beneva Road, Sarasota, Florida 34233 to 4440 Beneva Road, Sarasota, Florida 34233.

Recommendation
That the School Board of Sarasota County, Florida, approve the Amendment to the Interagency Agreement between the School Board of Sarasota County, Florida and Sarasota Family YMCA, Inc., Schoolhouse Link Homeless Education as presented.

Attachment: Amendment to Interagency Agreement 9-26-18.pdf
Attachment: Schoolhouse Link Interagency Agreement Homeless 5-1-18.pdf

11. APPROVAL OF EXTENSION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE UNIVERSITY OF SOUTH FLORIDA, SARASOTA/MANATEE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This memorandum of understanding (MOU) is to extend University of South Florida/Sarasota/Manatee (USFSM) as the official evaluator for Project Elevate as specified in the grant.

Recommendation
That the extension of the memorandum of understanding (MOU) between the University of South Florida, Sarasota/Manatee and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Project Elevate MOU Updated 2018_9.27.18.pdf

12. APPROVAL OF AGREEMENT BETWEEN ACHIEVE3000 AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The purpose of this agreement is to share data with Achieve3000 so they can develop student reports linked to Florida State Assessments.

Recommendation
That the agreement between Achieve3000 and the School Board of Sarasota County, Florida be approved as presented

Attachment: achieve 3000 Data agreement..pdf

13. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN SCHOOL BOARD OF SARASOTA COUNTY FOR ITS SARASOTA COUNTY SCHOOLS POLICE DEPARTMENT AND SARASOTA COUNTY SHERIFF'S OFFICE, CITY OF NORTH PORT, CITY OF SARASOTA, & CITY OF VENICE TO FACILITATE INVESTIGATIONS

Description

This Memorandum of Understanding (MOU) is between the School Board of Sarasota County, Florida, for its Sarasota County Schools Police Department, the City of North Port, the City of Sarasota, the City of Venice, and the Sarasota County Sheriff's Office for the purpose of facilitating investigations of incidents.

Recommendation
That the Memorandum of Understanding between the School Board of Sarasota County, Florida, for its Sarasota County Schools Police Department, the listed municipalities and the Sheriff's Office be approved as presented.

Attachment: Investigations MOU Final.pdf

14. APPROVAL OF INTERAGENCY AGREEMENT BETWEEN SARASOTA COUNTY SHERIFF'S OFFICE AND SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR ITS SARASOTA COUNTY SCHOOLS POLICE DEPARTMENT FOR USE OF KNIGHTS TRAIL FIRING RANGE

Description
The purpose of this interagency agreement is to create uniform rules, regulations, and fees for the use of the Sarasota Sheriff's Office Knight's Trail firing range by the Sarasota County Schools Police Department for firearms training for their employees and members.

Recommendation
That the interagency agreement between the Sarasota County Sheriff's Office and The School Board of Sarasota County, Florida for the use of the Knight's Trail firing range be approved.

Attachment: Knights Trail Range Agreement - SCSPD final - 09.24.pdf

15. APPROVAL OF CONTRACT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description

The School Board of Sarasota County, Florida and Sarasota County desire to enter into a Sarasota County Government Human Services Program Contract under which the School Board of Sarasota County, Florida will provide certain educational services for the VIP-ER Program participants in Sarasota County and Sarasota County will assist with those expenditures incurred in performing the specific program services, as desired.

Recommendation
That the contract between Sarasota County and The School Board of Sarasota County, FL be approved as presented.

Attachment: FY19 School Board (STC) VIP-ER contract with Exhibits.pdf

GRANTS

16. APPROVAL OF THE CREATIVE CONNECTIONS: LANGUAGE ARTS, EMOTIONAL INTELLIGENCE, AND LITERACY THROUGH THEATRE GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR TUTTLE ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $9,472 will allow Tuttle Elementary School students to work with Florida Studio Theatre to improve reading skills through theatre arts.

Recommendation
That the Creative Connections: Language Arts, Emotional Intelligence, and Literacy through Theatre grant proposal be approved.

Attachment: Creative Connections.pdf

17. APPROVAL OF THE CIVILITY SQUAD SOCIAL MEDIA, EVENTS AND ROCK GARDEN GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR ALL SCHOOLS

Description
COMPETITIVE: Grant funds of $5,200 will support marketing plans for the Civility Squad which promotes overall mental, behavioral and emotional needs of students and staff as well as character building.

Recommendation
That the Civility Squad Social Media, Events and Rock Garden grant proposal be approved.

Attachment: Civility Squad Media.pdf

18. APPROVAL OF THE EARLY HEAD START SERVICES GRANT APPLICATION TO CHILDREN FIRST FOR RIVERVIEW AND NORTH PORT HIGH SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $130,660 will provide Early Head Start services for children and teen parents in the areas of early childhood education, family partnerships, health, mental health, nutrition, and parent involvement.

Recommendation
That the Early Head Start grant application be approved.

Attachment: Early Head Start.pdf

19. APPROVAL OF LANCER'S AIM FOR STEM SUCCESS GRANT PROPOSAL TO THE LOWE'S TOOLBOX FOR EDUCATION PROGRAM FOR LAKEVIEW ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $5,000 will support mathematical learning at Lakeview Elementary School by allowing students to learn kinesthetically through movement.

Recommendation
That the Lancer's Aim for STEM Success grant proposal be approved.

Attachment: Lancers Aim.pdf

20. APPROVAL OF THE FST'S PLAYWRITING AND PROFESSIONAL ACTING EXPLORATION FOR TEENS GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR VENICE MIDDLE SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,000 will provide Venice Middle School students with a Florida Studio Theatre Residency to improve writing skills through the arts.

Recommendation
That the FST's Playwriting and Professional Acting Exploration for Teens grant application be approved.

Attachment: FST Play VMS.pdf

21. APPROVAL OF THE GEAR UP GRANT APPLICATION TO GOOD SPORTS FOR GLENALLEN ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of approximately $20,000 over two years will provide Glenallen Elementary School with needed sports and physical education equipment and supplies.

Recommendation
That the Gear Up grant application be approved.

Attachment: Gear Up.pdf

22. APPROVAL OF THE AUTEUR'S CRAFT: COMMUNICATION IS POWERFUL GRANT APPLICATION TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR LAUREL NOKOMIS SCHOOL

Description
COMPETITIVE: Grant funds of $3,100 will allow Laurel Nokomis students to work with Florida Studio Theatre as they study and create stories and think creatively and critically about communicating messages that engage an audience/reader.

Recommendation
That the Auteur's Craft: Communication is Powerful grant proposal be approved.

Attachment: Auteurs Craft.pdf

23. APPROVAL OF THE ECONOMIC FOUNDATIONS: CRITICAL THINKING IN NUMBERS GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR LAUREL NOKOMIS SCHOOL

Description
COMPETITIVE: Grant funds of $4,505 will allow Laurel Nokomis School students to develop understanding of critical economic concepts, manage finances and work collaboratively in a micro economy before participating in the Biztown experience.

Recommendation
That the Economic Foundations: Critical Thinking in Numbers grant proposal be approved.

Attachment: Econ Foundations.pdf

24. APPROVAL OF THE EMERGENCY OPIOID ANTAGONISTS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF HEALTH FOR ALL SARASOTA COUNTY SCHOOLS

Description
NON-COMPETITIVE: Approximately $7,500 worth of intranasal emergency opioid antagonists will be provided to the Sarasota County Schools Police Department to reduce the number of drug/opioid overdose-related deaths and adverse events.

Recommendation
Approval of the Emergency Opioid Antagonists grant application.

Attachment: Opioid antagonist.pdf

MATERIALS MANAGEMENT

25. APROVAL OF CLASSIFICATION OF INOPERABLE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of property(cost center heads)have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 10.16.18.pdf

26. APPROVAL TO AWARD BID #19-0338 FOR BATTERIES

Description
Bids to provide 'Batteries' were received from two vendors on September 12, 2018. The bid of Batteries by Fisher, Inc., was the best low bid meeting the advertised specifications. Reasons for not selecting the apparent low bids are included in the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budgets allocated to the Facilities Services Department and the Information Technology Department.

Recommendation
That the bid of batteries by Fisher, Inc., for 'Batteries' in an amount not to exceed $125,000.00, be approved as presented.

Attachment: Batteries 19-0338 REC.pdf

27. APPROVAL OF THE 2017-2018 DATA COLLECTION REVIEW COMMITTEE REPORT

Description
In accordance with Florida Statue 1008.385, the report of the activities of the Data Collection Review Committee is presented. The goal of the committee is to review and approve all district forms and achieve standardization.

Recommendation
That the 2017-2018 Data Collection Review Committee Report be approved as presented.

Attachment: DCRC Report.pdf

28. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER THE ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to law. The Purchasing Department has researched and reviewed the competitive solicitations that are available for these purchases and has determined that the use of the attached contracts for the purpose cited presented the best value and/or the best interest of the School Board.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggybacks 10.16.18 REC.pdf

29. APPROVAL TO AWARD BID #19-0421 FOR BACKGROUND INVESTIGATOR

Description
Bids to provide 'Background Investigator' were received from two vendors on October 1, 2018. The bids of Capital Protection and Investigations and Lemieux & Associates were the best overall low bids meeting the advertised specifications. This bid is for a period of one year with option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Safety, Security, and Emergency Management Department.

Recommendation
That the bids of Capital Protection and Investigations and Lemieux & Associates to provide 'Background Investigator' in an amount not to exceed $60,000.00, be approved as presented.

Attachment: BackgroundInvestigator19-0421REC.pdf

FACILITIES

30. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDER

Description
The Facilities Services' Change Order is summarized on the enclosure for ease of review. This change order collectively totals a decrease of ($39,270.00) in gross contract dollars. Included in the change order is ($39,270.00) credit for Direct Material Purchases; the corresponding Direct Material Purchase Order of $37,000.00 resulting in a net of ($2,270.00) in sales tax savings.

Recommendation
That the Facilities Services' Change Order be approved and/or ratified as presented.

Attachment: FSD-OCT16_COs.pdf

CONSTRUCTION

31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER

Description
The Construction Services' Change Order is summarized on the enclosure for ease of review. This change order collectively total increase of $301,372.00 in gross contract dollars.

Recommendation
That the Construction Services' Change Order be approved and/or ratified as presented.

Attachment: CSD-OCT16_COs.pdf

FINANCE

32. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JULY 31, 2018 AND AUGUST 31, 2018

Description
The Superintendent’s Financial Statements for the months ending July 31, 2018 and August 31, 2018 do not reflect any unexpected trends for the first quarter of the 2018-2019 fiscal year. The negative trend in the General Fund will continue until approximately November when property taxes are received.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending July 31, 2018 and August 31, 2018 as presented.

Attachment: July 18-19 supers.pdf
Attachment: August 18-19 supers.pdf

SCHOOL BOARD RULES

33. APPROVAL TO ADVERTISE CHANGES TO ALL OF THE POLICIES IN CHAPTER 3 AND CHAPTER 6 (NOT TO INCLUDE POLICY 6.322) OF THE SCHOOL BOARD POLICY LIBRARY

Description

This year the Board agreed to conduct a comprehensive review of all of its policies.  That review was focused on ensuring policies remained consistent with statute and gave staff an opportunity to ensure policies and procedures were congruent.  The process included both a legal and content review by the Board's counsel and a staff review of policy content.  Once these reviews were complete, a team of an Assistant Superintendent and one Board member reviewed all of the changes prior to a noticed work session.  That team then presented changes to the remainder of the Board in a work session.  In the case of Chapters 3 and 6 policies, that Work Session was conducted on October 2, 2018.  All of the policies in Chapter 3 and Chapter 6 (not to include Policy 6.322) have been vetted through this process and are ready for advertisement. 

Recommendation

That the Board approve the advertisement of changes to all of the policies in Chapter 3 and Chapter 6 (not to include Policy 6.322) of their policy library as presented. 

Attachment: Chapter 3.pdf
Attachment: Chapter 6 - 6.10-6.65.pdf
Attachment: Chapter 6 - 6.70-6.6.921.pdf